Interpret Report Properties

In the standard TRACCESS CI reports that are generated using Crystal Reports that are centered around Learner Qualification (this excludes the Requalification and Task Completion Reports), when selecting the parameters of the template, you are also able to specify particular properties of an object to be displayed in the report.  This selection applies to the following reports:

• Qualification

• Qualification (Compact)

• Self Qualification

• Self Qualification (Compact)

• Self Training Information

• Summary

• Task Summary

• Training Information

The objects that are available are directly dependant on the output of the report.  For example, a Qualification Report may display the Organization Unit name, the Employee name, the Process name, the Sub Process Name and the Task Name.  However, a Summary Report will display an Employee's progress on a particular Process - therefore you only have two objects to select from.

Regardless of what can be selected, the overall concept remains the same.  The generated report will display the selected properties.  This may allow you to export the information to an external spreadsheet to further manipulate the data.

Although this graphic is from the Qualification Report wizard, the same concepts applies to all reports that contain a Properties page.  From the listed objects, you can select any of the listed properties.  This includes any custom properties that you may have added in the Object Definitions dialog.  After selecting particular properties, there are few different ways you may choose to display the information.  This is done using the Property Display Format section of the page.

By default, this section lists:

{PropertyName}: {PropertyValue} - with the Put each property on a new line selected

If you left the settings as is, and selected to view an Employee's Email Address, and Employee ID and Employee Number, your resultant report would look like this:

A different way of presenting the information would be to change the Property Display Format section to:

In the following example, instead of selecting Email Address, Employee ID and Employee Number, a custom field of Rank was selected.

Rather than placing the information on a separate line, this removes the actual Property Name of Rank and places the Property Value directly next to the Employee name.