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The main reason to archive information is to decrease the size of the database without losing information that may be useful again in the future. For example, a database consists of several tables of information - much like a filing cabinet consists of several hanging files of folders. When the filing cabinet is filled with both currently-used and outdated information, it may be useful to transfer some of the outdated information to a separate cabinet. The types of information that can be archived deals with Unassigned People, Unused Tasks and Unused Resources.
When a person is archived, most of their personal information (name, employee ID) is stored, as well as their Task Status History information. In many companies, an employee's information cannot be destroyed for a set length of time after their departure from the company. However, keeping their information together with current employee information can create a certain level of administrative frustration for their immediate supervisors.
When a task is archived, all of its properties are stored including: name, Knowledge Assessment, Capability Assessment, revision dates, links to resources. When a resource is archived, all of its properties are stored including name and external hyperlink address. Inevitably, if someone chooses to delete a task or resource, the information within these objects will become useful shortly thereafter.
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