Create a Self Training Information Report

To create a Self Training Information Template
  1. Open the Reports Manager.
  2. Right-click on Self Training Information and select New.

The New Self Training Information Report Template - Learning page appears.

  1. Expand the Processes heading to display the Process Sets, Processes, Sub Processes and Tasks.  
  2. Select the objects you wish to include in your report template.

Selecting to report on an object that contains descendants will report on the descendants also.  For example, selecting to report on Process Sets will report on all the Processes, Sub Processes and Tasks within the Process Set.  Selecting to report on Tasks only will report on the individual tasks.

  1. Click Next>.

The New Self Training Information Report Template - Options page appears.

  1. Select the Task components to report on:  Knowledge Only, Capability Only or Both.

Both is selected by default.

  1. Select the status(es) to report on:  Complete, Incomplete, About to Elapse, Elapsed, Revised.

All statuses are selected by default.

  1. Select to organize your results by:  Organization Unit, Employee, Process or Task.

Organize Results by Organization Unit is selected by default.

  1. Select to include the following in your report:  Summaries (Organization Unit, Employee, Process or Task - depending on the Sort By selection), Summaries only, and/or Cascaded Summaries.
  2. (optional) If you would like to generate a Forecast Report, click on the down arrow to access a Calendar dialog.  Select a date in the future.

Forecast Reports deal with Tasks containing durations.  The purpose of a forecast report is to answer the following question:  If no learning was to occur between now and a certain date, how many Tasks containing durations will either be about to elapse or elapsed?  Please note that since this is a specific date in the future, to re-use this template, you may wish to Edit the date before generating another report instance.

  1. (optional) If you would like to generate a Change Report, click on the down arrow next to the Start and End Date fields to access Calendar dialogs.  Set a date range (such as the beginning and end of a month).

Change Reports deal with status changes occurring between specified dates.  Any status change (that was previously selected) that occurs during this time will appear in the generated report.  Please note that since these are specific dates, to re-use this template, you may wish to Edit the dates before generating another report instance.

  1. (optional) If you would like to see all selected Tasks, regardless of those that have Training Information properties, disable the Only Include Tasks with Training Info.

This option is enabled by default.

  1. Click Next>.

The New Self Training Information Report Template - Format page appears.

  1. Select the view format.

This is the format that the report will be displayed within the TRACCESS application. The possible formats are: TRACCESS Report, Microsoft Excel, Microsoft Excel Data Only, Adobe Acrobat PDF and Microsoft Word Document.

  1. Select the mail attachment format.

This is the format that the report will generated in to be sent to your email Inbox. The possible formats are: TRACCESS Report, Microsoft Excel, Microsoft Excel Data Only, Adobe Acrobat PDF and Microsoft Word Document.

  1. Select whether or not to zip the mail attachment.

Please note:  This will decrease the overall file size allowing you to generate and receive larger reports.  However, you may wish to check whether or not attachments with a *.zip extension are currently being blocked by your email system before checking this option.

If the generated report is larger than the value shown in this dialog, you will receive a message indicating the completion status of the report, and that it was unable to include the attachment due to its size.  In this case, you can still view the report within TRACCESS, and subsequently export it.

  1. Click OK.

If neither the Forecast Report or Change Report has been used, the report template will default to the current date.

The template will appear in edit mode under the Self Training Information heading.

  1. Type a name for the report template and click <Enter>.
To generate a report from a template
  1. Select a template from under the Self Training Information heading in the Report Manager tree.
  2. Right-click on the Template and select Generate Report.
    OR
    In the context view, click the Generate button.

The Generate Report dialog appears. The Title field is populated with the name of the template.

  1. (optional) Enter a name for the report in the Title field.
  2. (optional) Enter a description of the report.
  3. Click Generate.

In the context view, a new report appears in the Generated Reports box.  While the report is generating, appears in front of the report name.  This icon changes to a icon once the report is generated.

To view a generated report
  1. Select a template from under the Self Training Information heading in the Report Manager tree.
  2. In the context view, select the report and click View.